Position Title: Program Officer Status (FT/PT/Contract): FT
Department: International Programs Job Level Classification: III
Reporting to: Head, Award Management Bargaining Unit (Y/N): Y
Location: Toronto, ON, Canada People Manager (Y*/N) N
*Number of Reports: N/A
Primary Job Purpose This position plays a lead role in managing a portfolio of awards in the award management cycle. The Program Office works with the Head, Award Management to ensure the successful delivery implementation of programs through SCI, Members, and partners, and maintain accountability to donors. Responsibilities
Award Management:
    • Responsible for managing a portfolio of grants (awards) in the award management cycle once funding is secured, including leading project kickoff meetings with Country Offices/Members, monitoring the progress, managing amendments and facilitating the closeout process with Country offices.
    • Responsible for coordinating contractual service agreements and MOUs
    • Follow global and local Award Management guidelines and processes
    • Updating Award Management System (AMS) including fund summaries, phased-budget, reporting tab, Match and all Award information on a timely basis to ensure complete audit trail (data and process)
    • Proactively liaise with Country Offices, Thematic Advisors, Donors and delivery partners to ensure project quality and resolves issues
    • Monitor progress and change to timelines of deliverables, liaising with the donor when required
Budget Management and Financial Health: 
  • As the primary budget holder for a portfolio of awards, is responsible for project budget oversight and preserving financial health of portfolio.
  • Working in collaboration with Country Office and Project Officers, responsible to prepare, upload and maintain a complete and accurate Fund Summary Report / Program Budgets
  • Responsible to actively manage burn rate, indirect cost recovery (ICR), resource allocation/salary recoveries, non-thematic costs (NTC), match performance, and net financial position of assigned projects through variance analysis of budget to actuals to identify financial risks, and ensure fund allocations match signed agreements.
  • Collaborate with Program Financial Analysts and Country Office Finance teams to resolve financial issues and risks
  • Prepare variance explanations and regular financial forecasts for monthly financial reviews, providing frequent updates to Finance, Resource Development, and Portfolio Management teams on issues/risks.
Donor Compliance and Reporting: 
  • Review donor reports, ensuring high quality financial and narrative reports are submitted to donors on a timely basis
  • Provide feedback on Donor reports to COs and through AMS
  • Review donor guidelines to understand all terms and conditions and develop Donor requirements checklist for each Award.
  • Share the donor compliance documents with CO
  • Educate the COs and the Award team in the field on Donor compliance during the kick-off meeting and implementation
  • Ongoing monitoring to ensure compliance to donor requirements and rules
Capacity Building
  • Strengthen local Award Management capabilities through knowledge sharing, skills development, and cross-training
  • Share Canadian donor-specific requirements with Regional and Country Offices, maintaining current donor templates in OneNet Library
  • Collaborate with Thematic Leads, Advocacy, and Resource Development to disseminate project knowledge and communications with key audiences
  • Support Thematic leads and MEAL team to capture project learnings and contribute to thematic strategies
  Qualifications and Experience
  • Bachelor degree in International Development / Social Sciences or related field
  • Minimum of 5 years’ experience and direct field experience in international development setting
  • 5 years of experience in project management/program/grant management in International Programs, managing projects in developing countries and fragile contexts
  • Knowledge of child rights programming in areas of Health, Education, Child Protection, and Livelihoods – both humanitarian and development programs
  • Certificate in Project Management or project management experience within NGO sector, prior experience with DFATD-funded projects
  • Knowledge of DFATD policies and procedures; knowledge of Results-Based Management (RBM) approach
  • Demonstrated project financial management experience
  • Knowledge of gender equality principles and practices
  • Working experience in Nigeria, Afghanistan, Mali, DRC, Mozambique, and LAC region will be considered critical assets.
Competencies, Skills and Behaviours
  • Strong project management skills to monitor project quality, cost, and time; issues/risks
  • Critical thinking and analysis skills to solve problems
  • Strong project financial management and financial analysis skills
  • Exceptional communication and interpersonal skills to develop strong working relationships across cultural and organizational boundaries with internal and external stakeholders, and managing through influence
  • Superior English writing skills; proficiency in one of the languages such as French/Spanish/Arabic considered a critical job requirement
  • Ability to work within tight deadlines and time pressures
  • Detail-oriented to maintain accurate records and financial information within systems
  • Intermediate skills in MS Excel to manipulate, analyze, and reconcile financial data
  • Ability to travel internationally on difficult countries
Other Requirements
  • Adhere to Save the Children’s Child Safeguarding policy and protocols
  • Police check vulnerable sector screening
OUR VALUES IN PRACTICE Accountability:
  • Holds oneself accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically
Collaboration:
  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to
Creativity:
  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks
Integrity:
  • Honest, encourages openness and transparency
If you are interested in this position, please e-mail a letter of application and a resume by Wednesday, June 6th 2018 , to jobs@savethechildren.ca with Subject heading “Program Officer”. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Save the Children welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process